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By providing companies with the ability to structure, manage, and track the activities
that occur regularly, PaySpace innovatively addresses a problem that traditional
systems have failed to solve. Workflows can be configured to match the differing
requirements of specific organisations, while still being recorded in a single,
central system for review or audit.
Leave Applications - Leave applications can be sent via different
approval paths based on leave type i.e. Annual Leave, Sick Leave etc. An employee
can track the status and who the application currently sits with at any time. When
the last person in the approval chain approves the application it is immediately
committed and the employees leave balance is adjusted accordingly.
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Employee Expense Claims - Employees can submit various expense
claims for re-imbursement relating to, amongst others, travel, cellular calls, entertainment
or even capture details relating to overtime worked. Specific detail can be recorded
for each claim such as date, client, km's travelled and rate per km for re-imbursive
travel. Depending on the role of an employee, workflow rules can be configured to
move through a different number of approval steps i.e. a team manager may require
an expense claim to move through 3 approval steps whereas a general manager may
only require claims to be approved by 2 people. Employees are also able to attach
documentation relating to the claim.
The capturing of expense claims by the payroll department is usually a tedious task
that involves sifting through huge amounts of paperwork, spreadsheets and emails
which poses a huge security risk in terms of unsecure data flying around the company.
Furthermore, the information usually needs to be manually consolidated and imported
via a batch facility to reflect on an employee's payslip.
PaySpace eliminates this entire manual process by immediately updating an employee's
payslip when the last person in the approval chain commits the details - at the
click of a button.
Commission Calculator - PaySpace gives a company the opportunity
to have their commission rules configured directly on the PaySpace platform. This
means that PaySpace will automatically calculate the commission due to an employee
based on various input options. For example, if a salesperson is paid on number
of units sold and must also take into account if he has taken leave in order to
pay an average for the leave days taken, PaySpace can automatically calculate this
and send it on for approval.
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Increase Process - PaySpace allows a manager to apply increases,
using percentages or monetary values, to employees directly reporting to them, view
the new salary details and select a template increase letter that will automatically
be populated with the relevant employee information for easy distribution. Management
can draw reports at any time in order to view increase figures for budgeting purposes.
Power users are able to monitor the status of any workflow item at all times by
checking with whom they are sitting, history of who approved or rejected an item
and all values relating to the item.
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